HR Data and Records Specialist

Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The "My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it. Current Mercer University Employees: Apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply. Job Title: HR Data and Records Specialist Department: Human Resources College/Division: General University Primary Job Posting Location: Macon, GA 31207 Additional Job Posting Locations: (Other locations that this position could be based) Job Details: Mercer University is seeking a detail-driven and service-oriented HR Data and Records Specialist to join our Human Resources team. The ideal candidate will thrive in a fast-paced environment, take pride in achieving meaningful results, and is committed to driving both personal and team success. The Specialist will play a crucial role in providing comprehensive human resources support and service across all areas of the university and offers an exciting opportunity to contribute to the departments mission to enhance the employment experience at Mercer University. Responsibilities: Reporting to the Associate Vice President for Human Resources, the HR Data and Records Specialist is responsible for performing duties of a confidential nature which includes records and data management requiring an advanced knowledge of federal and state laws and regulations as well as university policies and procedures. This position oversees the workflow of HR-related information system business processes, including onboarding new hires and employee lifecycle changes, reviews system transactions for accuracy and timeliness and performs regular audits to ensure the integrity of the data for payroll and reporting purposes. Provides guidance and training to end users across the university in completing transactions correctly. The Specialist has overall responsibility for the I-9 Employment Eligibility Verification process to ensure the university is in compliance with federal regulations. In addition, maintains employee files in a legal manner for access by appropriate personnel and responds to internal and external requests for information, including but not limited to, federal and state government reports and Department of Labor unemployment claims. Qualifications: A high diploma/GED and 4 years of directly related work experience, which must include data and record management, are required. In lieu of experience, an equivalent combination of education and directly related work experience, which must include data and record management, will also be considered. Prior experience managing the I-9 process, working knowledge of federal/state employment laws, and/or experience using Workday is desirable. We are seeking a detail-oriented and analytical individual who takes full ownership of their work and consistently delivers high-quality results. The ideal candidate is self-motivated and capable of working independently, while also thriving in a collaborative team environment. Strong technological skills are essential, including the ability to quickly learn and adapt to new systems and software. Exceptional time management and organizational skills are required to successfully handle a high-volume workload with accuracy and efficiency. Outstanding communication and interpersonal skills are a must, with the ability to build productive, professional relationships with the HR team and across the university. The successful candidate will demonstrate reliability, sound judgment, and the utmost discretion in handling sensitive information while maintaining confidentiality. Base Salary: $44,000 ($22.56/hr for 37.5 hours/week) up to commensurate with experience Background Check Contingencies: - Criminal History Required Document Attachments: - Resume - Cover letter - List of three professional references with contact information About Mercer University Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercers twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercers employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community. Why Work at Mercer University Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: https://hr.mercer.edu/prospective-employees/ Scheduled Weekly Hours: 37.5 Job Family: Staff Administrative Operations Non-exempt EEO Statement: EEO/Veteran/Disability Why Work at Mercer Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid time off, technology discounts and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: https://hr.mercer.edu/prospective/ EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER The University will ensure equal opportunity for applicants and employees in all of its policies and practices, including, but not limited to, recruiting, hiring, transfers, promotions, compensation, benefits, layoff and recall policies, University-sponsored training programs, education, tuition assistance, and social and recreational programs. Persons needing reasonable accommodations under the Americans with Disabilities Act to participate in the application process or for other questions regarding employment at Mercer University, please contact Human Resources.