JOB TITLE Operations Manager LOCATION Worcester DEPARTMENT NAME Mechanical & Materials Engineering DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY Direct and manage the day to day operations and staff of the Mechanical Engineering Department to ensure quality service and proper implementation of policies and procedures. Manage all functions essential for the operation and growth of the Mechanical Engineering Department under the guidance of the Mechanical Engineering Department Head. JOB DESCRIPTION Responsibilities: Responsible for the day-to-day fiscal and budgetary affairs of the department, assist in the management of grants and contracts, serving as authorized signer for all departmental funds. Maintain communication with faculty, staff, and students to recruit their participation in departmental events. Interact with ME and WPI faculty, students, and members of the Deans Office and Provost Office on a normal and consistent basis. Represent the department to other university units and outside agencies on administrative matters. Oversee the development and implementation of administrative policies and procedures. Oversee the planning and design of department brochures, web development, and project activities. Assist the Department Head in designing and coordinating new programs and initiatives. Edit and help compose the departmental annual report, the department newsletter and ABET reports. Manage all requests for course scheduling and the annual updates for the undergraduate and graduate catalogs. Faculty hiring: Oversee and maintain the complete process and communication for department faculty positions, placing advertisements, maintaining a database of applicants (200+), schedule all interviews. Plan and coordinate departmental and college scholarships and awards. Organize, plan and coordinate department events and construction projects. Responsible for hiring, training and supervision of ME office staff, with input from the department head. Supervise and coordinate the work of student employees. Other duties as assigned. Requirements: Bachelors degree or equivalent with a minimum of 5 years of experience in an administrative assistant or related support position capacity. Strong written, verbal, interpersonal, and communication skills. Strong proficiency with Microsoft Office and proficiency/willingness to learn other key software applications (Workday, P-card, etc.) Must be able to prioritize and organize work effectively and be able to manage several projects simultaneously. Must be able to successfully relate well to all levels of the campus community. Salary: $55,400 $67,900. WPIs benefits package includes a robust retirement match, wellness perks, tuition assistance and more! This is an on-site role with an opportunity for limited remote work negotiable. FLSA STATUS United States of America (Exempt) WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination. About WPI Worcester Polytechnic Institute (WPI) is a vibrant and diverse community of extraordinary students, talented and dedicated staff, and world-renowned faculty. Along with its state-of-the-art research facilities, WPI offers competitive and comprehensive employee benefit programs, including paid time off, health insurance, life and long-term disability insurance, retirement savings plans, tuition assistance, flexible spending accounts, and a working environment that prioritizes mental health and well-being. It is a community committed to civility and respectmaking inclusion and belonging a reality for everyone on its campus.
