FBS Coordinator II

Job TitleFBS Coordinator II Agency Texas A&M University Department Operations Finance Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description A Glimpse of the Job The Finance & Business Services Coordinator II, under minimal supervision, is responsible for processing non-standard, general accounting/business tasks in Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Essential Duties/Tasks Business/Customer Support Serves as primary contact for one or more departments Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions Responsible for communicating policies and procedures to assigned unit/department(s) Research policies, practices, and atypical transactions and makes recommendations as needed May coordinate a specialized or complex task for one or more units May review financial transactions for compliance May be subject matter expert for certain types of financial transactions for the university May provide customer service Reporting/Documentation Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity Enters and reviews non-routine travel expense reports Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed Assigns commodity or account codes to requisitions and invoices as directed Meets established processing goals as directed May prepare and update non-standard reports and assist with complex reports May assist with account verification or reconciliation and research discrepancies May assist with gathering transaction data/information May enter payment and enclosure distribution May review financial transactions for compliance Training/Support May support and shadow strategic partners May draft and update internal job aides May supervise student workers Inventory & Property Control Organizes and maintains a complete inventory record of all physical equipment, including locating, checking, numbering, and adjusting for lost, worn out, sold, or transferred items Supervises inventory audits and ensures accountability by maintaining and reviewing records, preparing reports, and interpreting policies to ensure compliance Identifies missing, obsolete, or unused items for investigation, condemnation, sale, or transfer, and resolves issues with unwanted property in accordance with state laws Plans, directs, and tracks maintenance and certification schedules for equipment, and updates property information and location changes in asset management systems Advises staff on property management, providing guidance and assistance, and coordinates the maintenance of departmental standard operating procedures related to asset procurement, disposition, movement, and reconciliation Prepares and updates required documentation and reports to support inventory management and procedural compliance What You Need to Know Salary: $50,000 Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience High School diploma or equivalent combination of education and experience Six years of related experience Knowledge, Skills, and Abilities Ability to multitask and work cooperatively with others Other Requirements and Factors This position is security sensitive This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Onboarding Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice