Corporate Events Planner I

Overview: Facilitates the strategic meetings management process (SMMP) for internal clients through site selection and analysis, supplier negotiations and contract management of event and travel resources. Serves as liaison between internal clients/employees and external suppliers to ensure travel and event needs are met in the most cost-effective manner. Supports all levels of the organization up to and including Senior Management. Provides onsite event coordinating logistics as required. Primary Responsibilities: Respond to requests for travel and/or event assistance for internal clients seeking accommodations for group travel and/or lodging of 10 or more people; or offsite event space for groups of 20-or more, with the attendee focus on internal Bank employees. Submit RFPs (Requests for Proposal) to event and travel suppliers and conduct sourcing negotiations; formulate proposals and cost analysis of event and travel options for requested space. Finalize event contracts with travel and meeting suppliers, obtaining proper signatures as defined by the Bank. Track and reconcile event and travel spend for contracted events; process invoices for events and travel related expenses. Provide onsite event assistance as required. Support team leaders with event and travel planning for Executive level meetings and events including, but not limited to, Board of Directors and Executive Management Committee events. Participate in industry related events as required. Conduct site visits and inspections of venues as required, ensuring suitability for internal customer needs. Understand and adhere to the Companys risk and regulatory standards, policies and controls in accordance with the Companys Risk Appetite. Identify risk-related issues needing escalation to management. Promote an environment that supports belonging and reflects the M&T Bank brand. Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable. Complete other related duties as assigned. Scope of Responsibilities: Supervisor/Managerial Responsibilities: Education and Experience Required: Bachelors degree and a minimum of 1 years work experience, or in lieu of a degree, a combined minimum of 5 years higher education and/or work experience, including a minimum of 1 years work experience Experience working with multiple business lines Experience with pertinent word processing and spreadsheet software Experience managing multiple tasks and prioritizing among assignments Experience working independently and as an effective team player Domestic travel ranging from 10 - 25% of the time Strong organizational skills Detail-oriented Knowledge of standard hotel/venue contract management Education and Experience Preferred: Bachelors degree in hospitality/travel industry or related field (i.e. Business Administration, Marketing, Communications, Public Relations, etc.), Previous event and meeting planning experience Awareness of Strategic Meetings Management Program (SMMP) processes Awareness of marketing and event technology software Member of industry association Project Management experience Physical Requirements: N/A M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $24.76 - $41.27 Hourly (USD). The successful candidates particular combination of knowledge, skills, and experience will inform their specific compensation. Location Buffalo, New York, United States of America Great companies have an enduring sense of purpose. At M&T, our purpose is a simple one: make a difference in peoples lives and uplift the communities we serve. M&T Bank Corporation is a financial holding company headquartered in Buffalo, New York. M&Ts affiliates offer advice, guidance, expertise and solutions across the entire financial spectrum, combining M&T Banks traditional banking services with the wealth management and institutional capabilities offered by Wilmington Trust. M&T Bank has a network of over 1,000 branches and 2,200 ATMs that span 12 states from Maine to Virginia and Washington, D.C. For more than 165 years, M&T has strived to take an active role in our communities and build long-lasting relationships with our customers. We are a bank for communitiescombining the capabilities of a large bank with the care of a locally focused institution. As an employer of choice, we are proud to offer competitive benefits ranging from medical and retirement to forty hours of paid volunteer time, each year. Our core values integrity, ownership, collaboration, curiosity, and candor drive the work we do. We seek to further build upon our record of success by bringing in top talent and fresh skill sets while continuing to support the growth and development of all our team members. View M&Ts Human Capital Report to learn more. Ready to join our team? Submit your application today! If you are unable to apply through this site due to technical issues or need an accommodation to apply, please contact us at careersitesupport@mtb.com for assistance. M&T Bank is unwavering when it comes to providing equal employment opportunities to all employees and applicants without regard to race, color, national origin, religion, ethnicity, sex, gender identity, age, disability, citizenship, pregnancy, veteran status, military status, marital status, sexual orientation, genetic information or any other characteristic protected under applicable federal, state or local laws. M&T Bank Corporation has policies and procedures in place to promote a drug free workplace. HR Career Site Privacy Notice