Program Coordinator I

Job TitleProgram Coordinator I Agency Texas A&M University Department Vet Med - Physiology & Pharmacology Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are The Texas A&M School of Veterinary Medicine & Biomedical Sciences (VMBS) is an institution that represents 100 years of growth from a small school of veterinary medicine in 1916 to its present role as a major veterinary educational, medical, and research center. Today, we are one of the largest schools of veterinary medicine in the United States, training nearly 600 Doctor of Veterinary Medicine students each year. We support collaboration and teamwork that turns today's discoveries into proactive solutions for animals, humans, and the environment. Together, we strive to support the goals of the faculty, staff and students in teaching, research and outreach programs. What we want The Department of Physiology and Pharmacology is looking for a Program Coordinator to work with toxicology faculty and trainees (MS, PhD and postdoctoral) across campus, advise toxicology graduate students, and coordinate activities in support of the program. What you need to know Salary: Starting at $55,000 annually, compensation will be commensurate to the selected hires experience. Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Qualifications Required Education and Experience Bachelors degree or equivalent combination of education and experience. Two years of administrative experience. Preferred Qualifications Experience with academic advising in a university setting, grant administration and report preparation, event planning (including travel coordination and scheduling), excellent communication skills (interactions with both faculty, trainees, university administrators, funding agency staff, etc.), and maintaining active social media and online presence (e.g., website maintenance, social media sites). Knowledge, Skills, and Abilities Excellent oral and written communication skills. Ability to use word processing, spreadsheet and database programs. Ability to lead projects and work cooperatively with others. Responsibilities Administrative Support: Plans daily, weekly, monthly, and annual activities together with Program Chair, Vice-Chair and Executive Committee. Works closely with VetMed business office on personnel and financial matters, including but not limited to: tracking expenses; managing budgets; preparing monthly budget reports; overseeing and coordinating trainee onboarding/offboarding, stipend, tuition, medical insurance reimbursements, fees and other payments; managing purchase orders, expense reports, and payment card transactions; tracking spending of trainee travel/support funds. Provides administrative support for the NIEHS Toxicology Training Grant (T32), including but not limited to: support for T32 management, preparation of annual reports, onboarding and offboarding trainees from this funding source (e.g., appointment and termination forms), tracking publications, maintaining CareerTrack database, overseeing financial records, preparing competitive renewals and annual progress reports and other official correspondence with NIEHS. Seminar Coordination: Coordinates Toxicology Seminar series in the fall and spring semester; helps in contacting and inviting prospective speakers, prepare and distribute announcements. Assists speakers in arranging travel, preparing speaker itineraries and reimbursement vouchers. Facilitation: Oversees rotations and choice of final Pl laboratories for the students. Corresponds frequently with departmental administrators and the admissions office as well as fiscal office to assure funding sources for all students. Maintains contact with former students and other external stakeholders. Graduate Advising: Serves as Graduate student advisor. Prepares official correspondence and petitions for graduate students, assists in scheduling preliminary exams and defenses, maintains student records and track student progress. Advises students on course registration and timelines. Tracks annual trainee evaluation for academic program assessment, ensuring timely completion of trainee goals and milestones. Recruitment: Recruits masters, doctoral and postdoctoral trainees into interdisciplinary program. Facilitates application process by updating applicant files, tracking application status, distributing applicant profiles to faculty, processing admissions decisions. Works with Life Sciences Network to organize travel and itineraries for prospective students at the annual Life Sciences Symposium and Recruitment event. Program Coordination: Coordinates faculty participation in Toxicology Program activities. Maintain records and track faculty participation. Coordinates and schedules meetings of the Executive Committee, T32 committees and annual Toxicology symposium. Communication: Maintains and updates Toxicology website and social media accounts on a regular basis (up to weekly). Engage with faculty and students to encourage participation in program activities. Program Evaluation: Conducts program evaluation and outcomes assessment. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month Automatic enrollment in theTeacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistancefor completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Orientation Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice