Administrative and Site Support Admin

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries. JOB DESCRIPTION: Abbott is a global healthcare leader, creating breakthrough science to improve peoples health. Were always looking towards the future, anticipating changes in medical science and technology. Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. Youll also have access to: Career development with an international company where you can grow the career you dream of. Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. An excellent retirement savings plan with high employer contribution Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelors degree. A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. The Opportunity Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries. For years, Abbott's medical device businesses have offered technologies that are faster, more effective, and less invasive. Whether it's glucose monitoring systems, innovative therapies for treating heart disease, or products that help people with chronic pain or movement disorders, our medical device technologies are designed to help people live their lives better and healthier. Every day, our technologies help more than 10,000 people have healthier hearts, improve quality of life for thousands of people living with chronic pain and movement disorders, and liberate more than 500,000 people with diabetes from routine fingersticks. Our team in Alpharetta, GA is looking for a Administrative and Site Support Admin. This role is the liaison to the property manager, addressing all building function, safety, and maintenance needs. The role is responsible for the ordering and management of maintenance, repair, services, equipment, and supply requests associated with the building, in addition to space planning for the suite and space management for occupants (including equipment, network, and access). What Youll Work On Responsibilities include all facilities and administration functions of the department: Greeting visitors to the Abbott Suite, answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, acting as a liaison for remote access issues. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, Global Information Services for system, software, and hardware requests, Workday. Coordinates new employee office set-ups and onboarding, including ordering IT and telecommunications equipment, setting up travel and expense accounts, submitting requests for software and interdepartmental site access. Requests, issues, and collects building and suite access for new and existing employees, and guests. Maintains access to fob/key control records. Coordinates building access management with property manager. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and document retention procedures. Receives and relays, to appropriate individuals, all requests for equipment, or repairs to facility of equipment and infrastructure, including plumbing, HVAC, appliances, and office equipment. Schedules and monitors vendors while on site completing repair work. Maintains scheduling and supervision of all cleaning and suite maintenance services. Maintains files of approved blanket and contract purchase orders including service contracts. Reviews, records and processes purchase requests for equipment, repairs, and services in the associated global procurement software. Initiates, schedules and coordinates employee relocations or new employee setup in the Abbott suite. This includes coordinating office space allocation and the processing of networking requirements. Plans and strategizes space allocation utilizing floor plans and furniture layouts. Tracks and completes orders for office and pantry supplies, office equipment accessories and supplies. Supports all Company initiatives as identified by management and in support of Employee Health Services (EHS), Environmental Management Systems (EMS), and other regulatory requirements. Maintains Emergency Action Plan documentation and trains staff on emergency procedures. Coordinates fire and safety drills in conjunction with property management. Tracks off-site storage for records retention, equipment, and furnishings. Intermediate to advanced knowledge and understanding of business processes and requirements. Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. Consistently interacts with high-level executives. Frequently handles confidential or business-sensitive information. EDUCATION AND EXPERIENCE YOULL BRING High School Diploma / GED Or an equivalent combination of education and work experience Minimum 5 years Administrative support 4- year degree preferred Operates with general instruction and some supervision. Intermediate to advanced knowledge of Microsoft Office Suite, Procurement systems. Apply Now Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbottand on Twitter @AbbottNews and @AbbottGlobal The base pay for this position is $18.25 $36.55/hour In specific locations, the pay range may vary from the range posted. JOB FAMILY: Administrative Support DIVISION: MD Medical Devices LOCATION: United States > Alpharetta : 3650 Mansell Road ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: Not specified MEDICAL SURVEILLANCE: Not Applicable SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday) Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans. EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf Abbott is about the power of health. For more than 135 years, Abbott has been helping people reach their potential because better health allows people and communities to achieve more. With a diverse, global network serving customers in more than 160 countries, we create new solutions across the spectrum of health, around the world, for all stages of life. Whether its next-generation diagnostics, life-changing devices, science-based nutrition, or novel reformulations, we are advancing some of the most innovative and revolutionary technologies in healthcare, helping people live their best lives through better health. The people of Abbott come to work each day with relentless energy, enthusiasm and a promise to enhance the health and well-being of millions of people. They push the boundaries to help manage and treat some of lifes greatest health challenges. We invite you to explore opportunities at Abbott, to see if your talents and career aspirations may fit with our openings. An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce. Follow Us: Facebook LinkedIn YouTube Twitter