Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: Secret TRAVEL: Yes, 10% of the Time Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 4 to support the F-35 CNI Operating Unit (OU) onsite in San Diego, CA and interfaces with other campuses within the broader OU. This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. The individual in this role will get to work in a challenging, internal, and customer-facing role that also has a lot of delegated authority/responsibility while working directly for a business Director and his team. What You'll Get to Do: The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. Keys to success include: Working well under pressure. Ability to solve problems independently. Completing requirements in a fast-paced, multifaceted team environment. Roles and responsibilities of the Administrative Assistant 4 will include (but not be limited to) the following: Coordinate business meetings, both internal as well as for Customers and VIPs. This includes ordering and setting up food for the attendees and post visit clean-up. Manage the Director and the teams calendar. Coordinate agendas for customer and VIP visits. Arrange visitor badging and receive visitors including customers and other contractors. Coordinating receipt of customer clearances and administering customer badging process. Transfer data between networks. Arrange, maintain, and modify the Directors schedule and associated departmental activities. Assist the director and team with making travel arrangements and submitting expense reports. Handle confidential business matters and maintain effective and efficient organization of administrative requirements. Prepare correspondence. Set up conference calls and VTCs. Handle information requests. Make and adjust travel arrangements and complete expense reports. Customer interface. Coordinate staff meetings. Answer telephones, screen calls and forward messages. Maintain a filing system. Provide some administrative support for programs that report to the Director. Use Microsoft Office to produce high quality reports, presentations, or other documents. Use the Northrop Grumman travel system (Concur) to make travel arrangements and process expense reports. Support other admin assistants as needed. Follow-up on actions on behalf of the director and perform other tasks as directed by the director. Basic Qualifications: High School Diploma with a minimum of 6+ years additional education and/or professional relevant experience. Computer skills required includes advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel). Experience coordinating Outlook calendar, conference call, and shared link applications. Prior experience coordinating both on and off-site meetings and/or events with customers, including ordering, receiving and setting up food and refreshments. Experience with making travel arrangements. Experience completing a wide variety of tasks with minimal supervision. Experience compiling and generating reports and presentations. US Citizenship required Ability to obtain and maintain a Secret Security Clearance after starting. Preferred Qualifications: SharePoint (or equivalent), and intranet/internet proficiency. Experience proofreading and correcting documents for grammatical errors. Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities. Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities. Experience interfacing with executive level internal and external contacts with considerable autonomy. Bachelors or Associate degree, preferably in business or technical related field. Familiarity with SAP, Concur, Facilities requests, IBUY, etc. Salary Range: $64,600.00 - $107,600.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates. Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions. Existing Applicants: Need to update your contact information or email address? Once logged in, click on Candidate Home in the upper right corner and scroll to the bottom of that screen to see buttons for: Update Contact information to update your legal name, address, and phone number Edit Account Settings to edit your email address We are a pioneering company. With careers across all areas: air, cyber, land, sea and space our 90,000 employees work as one to defend and define the future. Northrop Grumman careers and internships are as varied as your interests, with a lifetime of potential that will give you every opportunity to do your best work. Working together with people from many backgrounds, personal passions and disciplines, we share a drive to push the boundaries of science, technology and engineering to meet the ever evolving needs of our customers worldwide.