Financial Specialist - Controller's Office

APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click Apply and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. POSITION SPECIFICS The Controller's Office at the Penn State College of Medicine in Hershey, PA, is seeking a Financial Specialist Senior Professional. The Financial Specialist supports the department chair under the COM controllers office. The financial specialist will provide oversight of grant, budget and fiscal matters. Specialist responsibilities include managing department(s)/unit(s) on budget and grant management, financial controls, and policy and procedure. Specialist responsibilities include overseeing the department(s)/unit(s) full financial portfolio to ensure efficient operation and allocability of the department's finances. Serve as knowledge expert to departments on budget management, grant management, financial control and policy/procedures Manage LD plans for accurate allocation of funded efforts; Prepare and submit salary distributions, salary redistributions, and wage transfers Responsible for fielding and answering questions related to the reconciliation and management of grant, internal and clearing accounts for administrative area; make adjustments as needed and resolve problems Compile data for analysis and forecasting purposes; run reports as needed for administrative area Review and approve of financial documents, transactions, POs, change orders, etc. Responsible for performing assigned fund/Grant management; assist with annual budget processes for administrative area, including operating budget preparation Understand award guidelines, regulations and policies to effectively manage grants. Grant expert on Uniform Guidance and Penn State grant policies. Utilize best management practices for awards including tools to track post-award documentation due dates, including process to ensure compliance to awards terms and conditions Maintain controls for administrative area; manage budget and grant authorizations; approve routine journal vouchers and prepare complex correcting entries Assign budget sources for expenditures to ensure visibility of spend on internal and external budgets Analyze and verify funding sources to ensure appropriate spending Prepare financial summaries and any other specialized reports for presentation Ensure grants are set-up in SIMBA (internal accounting system), prepare budget revisions, process no-cost extension requests and other special approval requests, close accounts. Prepare monthly/quarterly/annual reports for sponsor, development, and corporate foundations review and approval Maintain knowledge of funding policies, regulations and procedures to assist with the administration of awards and to assist in the determination of the allocability, allowability, reasonableness and consistency of costs. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Bachelor's Degree 6+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $68,200.00 - $102,300.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines Theres a reason Penn State consistently ranks among the top one percent of the worlds universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom its the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvanias sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters more than half a million strong driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.