Administrative Associate IV

Job TitleAdministrative Associate IV Agency Texas A&M University - Corpus Christi Department Housing Administration Proposed Minimum SalaryCommensurate Job LocationCorpus Christi, Texas Job TypeStaff Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CCs beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. Learn more information here! PURPOSE This position is responsible for providing support to Islander Housing, Residence Life, Residential Experience, and the director by performing administrative duties for all staff members and supporting student development and event planning as needed. DESCRIPTION Functional Area 1: Administrative Support Percent Effort: 60% Coordinates daily office support activities and administrative interactions. Assist in the coordination of daily workflow and the resolution of complex, highly sensitive and confidential matters. Provide organizational planning and problem-solving skills. Research and analyze administrative requirements for specific programs or projects. Provide technical information regarding administrative procedures, services, or programs. Develop procedures for complex or specialized functions. Responds to inquiries and interprets rules, regulations, policies, and procedures. Monitor compliance with policies and procedures. Maintains a variety of administrative, departmental and student records. Verifies, processes, and reviews forms, reports, tables, and other documents. Perform special analyses and project summaries. Coordinate meetings, seminars, and other special events. Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. Functional Area 2: Office Management Percent Effort: 25% Maintains divisional employee/contact/birthday rosters on a continuous basis. Arranges all travel for department and student travel (i.e. tropical storm evacuation) using the University provided travel tools and in compliance with travel policies. Process pre-travel requests and post-travel expense reports in a timely manner. Handles and processes procurement and p-card expense reports for purchases while ensuring compliance with the established guidelines, state regulations, and University policies. Works closely with professional staff in the department. Receives and disseminates mail both, incoming/outgoing. Maintains and orders departmental supplies/equipment as needed. Collaborate with professional staff to monitor and oversee the Housing email inbox, ensuring that messages are properly tracked, routed, and addressed in a timely manner. Functional Area 3: Customer Service Percent Effort: 15% Provides back-up assistance in answering phone lines and takes messages for all staff in the Islander Housing suite, as well as the main office number. Collaborate with professional staff to monitor and oversee the Housing email inbox, ensuring that messages are properly tracked, routed, and addressed in a timely manner. Provides service excellence and strives to meet or exceed caller needs with answers for basic questions and assistance finding solutions for callers. Engages in active listening with callers, confirms or clarifies information and diffuses angry callers, as needed. Ensures excellent customer service skills and support for all staff members, guests and students in the suite. Provides backup/team support for other support staff in office. QUALIFICATIONS High school diploma or GED Four (4) years of related experience. Additional education may be considered as a substitute for the minimum requirement: Associates degree and two (2) years of related experience Bachelor's degree Intermediate skills with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), and the internet. Ability to multi-task in a fast-paced environment. Detail-oriented with a high degree of accuracy, maintaining records and have excellent organizational skills. Strong written and verbal communication skills to be able to communicate courteously and effectively with students, faculty, staff, and public. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality. PREFERRED QUALIFICATIONS Work experience at the collegiate level. History of Strong Customer Service skills. Experience/Knowledge of Workday, BANNER, Canopy, StarRez, FAMIS, Argos, CONCUR, Laserfiche SALARY: $17.23 - $19.23/hourly. $35,838.40 - $39,998.40/annually, approximately. BENEFITS (rules, policies, eligibility apply) From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work. Insurance Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage Dental & Vision Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account On-campus wellness opportunities Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: Public Loan Forgiveness Book scholarships 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply). Retirement Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP) Voluntary Tax Deferred Account/Deferred Compensation Plan Time Off: 8+ hours of vacation paid time off every month. 8 hours of sick leave time off every month. 8 hours of paid time off for Birthday leave. 12-15 paid holidays each year. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Welcome and thank you for your interest in a career with Texas A&M University-Corpus Christi. We are a vibrant, Hispanic Serving Doctoral Research Institution that proudly provides a solid academic reputation, renowned faculty, and highly rated degree programs since 1947. The University has a heritage of teaching excellence with innovation in research and community engagement as part of the distinguished Texas A&M System. The only university in the nation located on its own island, at the heart of the Texas Gulf Coast. With palm tree lined pathways throughout the campus, nearby natural wetlands, a scenic hike-and-bike trail and pristine views of the beach and bays, Texas A&M University-Corpus Christi is a first-choice institution. Texas A&M-Corpus Christi is an Equal Opportunity / Veterans / Disability Employer. Reasons to Work at TAMUCC (opens new window) Benefits (opens new window) Holiday & Leave (opens new window) Pay Plan (opens new window) E-Verify (opens new window) Veterans Preference (opens new window) Employee Development & Compliance Services Office (opens new window) Equal Employment Opportunity Commission (EEOC) Know your rights Pay Transparency Equal Employment Opportunity (EEO) is the Law Equal Employment Opportunity (EEO) is the Law Supplement Again, welcome and thank you for your interest. Please contact us if you need assistance in applying, seeking an update on a posting, or have further questions. Phone: 361-825-2630 Email: Employment@tamucc.edu