Senior Executive Assistant

About the Role The Senior Executive Assistant provides high-level administrative and operational support to multiple executive leaders. This role serves as a trusted partner to executive leadership and requires independent judgment, discretion, and the ability to manage complex, confidential, and competing priorities. Key responsibilities include: Provide proactive, strategic administrative support that enables executive leaders to effectively lead the organization Support special projects and produce complex executive-level documents, reports, presentations, and correspondence Collect, analyze, and prepare information for meetings involving executive leadership, the Board of Directors, regulators, and external stakeholders Provide sophisticated calendar and travel management, including coordination of offsite meetings and competing executive priorities Prioritize inquiries, resolve scheduling conflicts, and make recommendations to ensure smooth daytoday executive operations Arrange and manage logistics for Board and divisional meetings and events, including scheduling, agenda development, material preparation, distribution, and meeting minutes Serve as a primary liaison for meetings and events, handling all logistics with professionalism and discretion Manage expense reporting and administrative workflows related to executive support Handle highly confidential and sensitive information using sound judgment and initiative Maintain corporate governance records, including Board minutes, bylaws, resolutions, policies, and organizational charts Support audit, regulatory, and compliance-related requests as needed Ensure adherence to all bank policies, procedures, and regulatory requirements May mentor or guide administrative staff and serve as a subject matter expert for executive support operations About You You are an experienced executive assistant who brings professionalism, confidence, and discretion to every interaction. You are comfortable supporting multiple senior leaders and navigating complex organizational dynamics. Qualifications include: High school diploma or GED required; bachelors degree preferred 5 plus years of experience supporting executive or Csuite leaders, including multiexecutive support Prior experience supporting Boards of Directors and senior leadership Exceptional organizational skills and strong attention to detail Advanced proficiency in Microsoft Office, including strong spreadsheet capabilities Excellent written, verbal, and interpersonal communication skills Ability to manage multiple priorities independently and exercise sound judgment High degree of professionalism and confidentiality Experience in banking, financial services, or a regulated industry preferred Ability to travel as business needs require The pay range for this role is $100,000.00 to $120,000.00. The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process. Primary Location: Ability to work fully onsite at posted location(s). 2155 W Pinnacle Peak Rd Phoenix AZ 85027 Our Benefits: We are proud to offer a competitive total rewards package including base wages and comprehensive benefits. We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly. Our Commitment to Diversity: Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: careers@columbiabank.com. To Staffing and Recruiting Agencies: Our posted job opportunities are only intended for individuals seeking employment at Columbia Bank. Columbia Bank does not accept unsolicited resumes or applications from agencies and Columbia Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Columbia Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team. At Columbia Bank, were redefining what it means to bank and to build a career. As the Wests premier banking experience, we combine the strength and scale of a leading financial institution with the heart and mindset of a community bank. With more than 350 locations across eight states, we deliver relationship-based service backed by regional expertise and resources that help families and businesses thrive. Our culture is built on Do RIGHT, which means: Relationships: We create authentic connections with customers, colleagues, and communities. Impact: Every role here makes a meaningful difference in peoples lives and local economies. Growth: We invest in your success with career development, mentorship, and learning opportunities. Heart: We care deeply about doing whats best for our customers and each other. Trust: Integrity and transparency guide everything we do. Why work for Columbia Bank? A strong, stable financial foundation with over $67 billion in assets and a diverse portfolio that supports flexibility and opportunity. A culture of belonging and purpose, where your ideas matter and your work has impact. Competitive benefits and flexibility designed to help you thrive personally and professionally. Community engagement that matters, from supporting local businesses to empowering youth through financial literacy initiatives. Ready to Do RIGHT for your career, your community, and your future? Explore opportunities and join Columbia Bank today.