Sales Coordinator

Clayton is a vertically integrated housing company that builds, sells, and insures affordable housing. Our commitment to creating a World Class Customer Experience is unparalleled in the housing industry and we believe it begins with a World Class Team Member Experience. From entry-level to more experienced positions, we're actively recruiting individuals who are passionate, positive, and eager to learn. We then equip you for success, whether you're in the office, in the field, or on the floor. As a member of our team you'll enjoy excellent benefits, opportunities for growth, and an encouraging culture that supports work / life balance. The Sales Coordinator team member will be a part of the Sales department team. This position requires the ability to operate a computer and other office productivity equipment. Work primarily involves sitting /standing throughout the day and working in an indoor, temperature-controlled office environment. This role will be expected to provide day-to-day administrative and operational support to the Sales Team; Manage transportation scheduling, create the production schedule, obtain flooring or escrow demands and payoff, homes invoicing, and order reads; Serve as a liaison between departments to ensure timely communication and workflow; Assume all non-quoting responsibilities assigned to our current sales coordinator. Customer service, attention to detail, excellent attendance and a can-do attitude are essential for this role. Experience working with Outlook, Excel and other MS office programs recently in a previous role is desired. This position is expected work Monday through Friday 7am 3:40pm unless otherwise noted and will report to the Sales Manager. This team member will have other duties assigned (per the task stacker) to help their internal and external departments. Duties / Responsibilities: Quoting homes via phone calls and through email, converting those quotes to orders, cancel orders as needed Completing vinyl releases / AC SC forms Completing weekly scorecards Prepare orders for release to production (print signoffs and final confirmations) Assign serial numbers to orders and complete production change orders as needed Collaborate with engineering to complete prints Attend order read meetings with production and produce / release change orders to production Update backlog by estimating offline dates, production schedules, and shipping schedules as necessary Log orders in the facility SharePoint site Keep retailer database updated regularly Complete option usage reports Floor homes on independent retail partner orders and verify funds on community orders Set up new models by adding the standard features and options available to the models Create new options by working with purchasing on pricing, material relief, and assigning the options to the models 45L and Energy Star reporting Shipping, as needed to dispatch Calculating and inputting freight, create YTD volume list Invoice homes by sending MCO and invoice to appropriate financial institution Created data plates and month-end reporting Collaborate and communicate with other facilities regarding production schedules, act as a backup for other facilities as necessary Review weekly parts and A/R reports Update matterports / layouts / photos using website management Order materials for house packs for customers Key inventory tickets and create retailer labels as needed Other duties as assigned The pay is $24.00 - $26.00 per hour with eligibility to receive a monthly administrative bonus. Why Clayton? Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Clayton provides competitive 401K programs, including investment options and company matching for full and part time employees after one year to help our team members achieve their financial goals. Additional benefits include paid parental leave, tuition reimbursement, Employee Assistance Programs, and more. As part of Claytons commitment to Opening Doors to a Better Life, Clayton is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program. Clayton is proud to have earned spots on the following Forbes lists: Americas Best Employers, Americas Best Employers by State, Best Employers for Diversity, Best Employers for Women. At Clayton, we encourage holistic wellness with physical, nutritional, social, financial, spiritual and occupational programs available online or in-person for team members. Clayton is committed to a diverse and inclusive workplace. Clayton is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Business Unit - B00018 Clayton Manufacturing Our passion is simple, and it's been our focus since 1956. We want to help people across America achieve the dream of homeownership. Today we build, sell, finance and insure our homes from coast to coast. Clayton is organized into six businesses that offer opportunities across multiple industries. Our success is in our team members - join our team and see how you can make us stronger. Corporate team members help support each business under the Clayton umbrella. This includes everything from our wellness team, internal audit, accounting/finance, digital marketing, legal, facilities and much more! We believe our strength is our people and we attract those who make us better. Our team members are encouraged to try new things, have a strong work-life balance and continue to grow their skill sets. We are in the middle of a digital transformation, and at Clayton Technology, our team members get that. Our collaborative and innovative culture encourages team members to grow to their full potential. With over 350 information technology team members, we help drive and support every business unit at Clayton by providing innovative technology solutions. Clayton Tech provides services to the entire company, including everything from strategy and planning to software development and IT operations. Clayton Home Building Group has more than 12,000 team members across the United States, currently building more than 45,000 homes per year. We are committed to providing quality, beautiful homes to families across America, and its all possible with the knowledge and expertise of our hardworking team members. More than 1,900 team members support Clayton Retail, with over 350 retail centers across the United States. Our home consultants help customers choose from hundreds of floor plans and customize a new home to meet their needs. Clayton Retail, alongside our eight other retail brands, sells more than 17,000 homes annually, as we help people achieve the American dream of homeownership. Clayton Connect, part of Clayton Home Building Group, is responsible for safely transporting our homes and making sure they arrive free of damage. More than 200 team members cover an average of 6,000 miles a day, knowing they are doing more than delivering a home - they are delivering a familys dream.