Academic Program Coordinator, Education Policy Studies

APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click Apply and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. POSITION SPECIFICS The Education Policy Studies Department is seeking to hire an experienced administrative professional as an Academic Program Coordinator to primarily support its Education and Public Policy (EPP) program and the World Campus graduate program. The Academic Program Coordinator will ensure smooth operations within the programs by collaborating with and supporting faculty, staff, and students; responding to program inquiries; providing student support service (including with internships), and maintaining records. This position is also vital to the programs by coordinating and planning program-related virtual and in-person events (e.g., orientations, receptions, and workshops). More specific responsibilities of the Academic Program Coordinator include but are not limited to: Student Support Service: Create and maintain databases (e.g., of each programs alumni) Maintain and update student records, tracking academic progress and milestones Ensure accurate transcript records and graduation lists Assist with course scheduling, academic procedures, and resolving student issues; manage academic forms Plan an information session for students about internships Assist instructors who teach internship-related courses Facilitate the application process for internships; document completion of internships Administrative Support Serve as first point of contact for students, faculty, and visitors Provide logistical and administrative support to faculty and department leadership; assist in preparations for informational webinars Manage course scheduling, room bookings, and departmental communications Assist with exit interviews and surveys graduating students are asked to complete Collaborate with the College of Educations recruiter to maintain contact with prospective EPP students Event Coordination Plan and coordinate recruitment, orientation, celebrations, and academic events for the EPP and World Campus programs Manage speaker series and undergraduate research showcases Another duty of this position will be to develop, update, and maintain program resources, such as handbooks and website information. The Academic Program Coordinator will work independently on complex projects and utilize organizational skills to complete the responsibilities of this position. After training, the Academic Program Coordinator will also work with various software including Microsoft Office 365, SAP Concur, and Activity Insight (to assist faculty members with collecting, organizing, and displaying data), as well as the following which are specific to Penn State: iTwo (web-based tool used for data access, analysis, and distribution) LionPATH (Penn States student information system) Penn States Graduate Admissions Decision System (GRADS) Qualifications: Applicants must have excellent communication (both verbal and written), interpersonal, and attention to detail skills. Experience with creating databases or spreadsheets, materials in Canva, and social media content for a business or organization, as well as updating websites is also required. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None The College of Education is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines Theres a reason Penn State consistently ranks among the top one percent of the worlds universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom its the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvanias sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters more than half a million strong driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.