Senior Administrative Assistant

Compensation: $18.87-$23.58 Compensation Type: Hourly Employment Type: Regular Scheduled Weekly Hours: 40 Grade: NE09 Department: Administrative Operations Position Summary Provides administrative and clerical support for assigned college operations. Must be committed to serving a diverse college community. Actively participates in and contributes to continuous quality improvement. Duties & Responsibilities Prepares, processes and tracks financial, personnel, and program and/or departmental documents and transactions. Prepares, processes, and tracks department procurement needs and processes invoices. Assists in tracking assigned budgets; prepares budget related documents as needed. Prepares and maintains a variety of correspondence, documents, and reports, some being highly confidential. Utilizes Workday and other college software tools to complete tasks. Participates in the planning and coordination of program/departmental events and activities. Researches and prepares a variety of reports and spreadsheets. Maintains program/department records, including contracts, financial records and any other records requiring retention. Provides assistance to students, faculty staff and guests. Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel. Makes travel arrangements for department personnel. Maintains office supply inventory; reorders as needed. Updates handbooks and policy documents; maintains and updates procedure manual. Makes appointments and manages calendars. Prepares work orders for maintenance and repair needs. Performs related duties as assigned. Knowledge, Skills and Abilities Knowledge of modern office practices and procedures. Knowledge of college policies and procedures. Knowledge of computers and job-related software programs. Knowledge of the use of a variety of office equipment. Knowledge of planning and scheduling techniques. Knowledge of word processing, spreadsheet, database and calendar software. Skilled in decision making and problem solving. Skilled in the maintenance of files and records. Skilled in the researching, compiling and preparing reports. Skilled in oral and written communication. Skilled in interpersonal relations. Ability to provide quality customer service. Ability to prioritize a variety of tasks. Ability to organize resources and establish priorities. Ability to work independently and as a team member. Ability to maintain confidentiality, including the ability to recognize situations in which confidentiality is required. Work Hours 8 am to 5 pm Monday Friday. Hybrid. Physical Demands The work is typically performed while sitting at a desk or table. The employee occasionally lifts light and heavy objects up to 25 lbs. The work is typically performed in an office. Instructions to Applicants: Please add the following documents to your application in the "Resume Drop Box" section of your application: Resume Cover Letter Unofficial Transcripts (Official transcripts will be required upon hire if applicable.) Best Consideration Date: [05/04/2025] Minimum Qualifications: Minimum Qualifications: Associates Degree in business, office administration or a related field. One (1) year experience in office management or a related field. Equivalent related experience may be substituted for education on a year for year basis Preferred Qualifications: Experience working with Workday or similar ERP to process procurement, hiring or other business processes. Bilingual (English/Spanish). Additional Comments to Applicants: Applications are disqualified in the first level of review if they do not meet all Minimum Qualifications listed in this job posting. (Years of experience are calculated based upon numbers of hours worked per week. Example: 2 years of experience working 20 hours per week equals 1 year of experience.) Relevant experience pertains to Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities described in this job posting. ASSUMPTIONS ARE NOT MADE at any level of SFCCs Hiring Process if information presented in the application material does not clearly address the Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities. Number of pages of application material will not negatively/positively affect your application, however, LACK OF DETAIL may. EEO Statement: As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicants race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Santa Fe Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S. ADA Statement: The SFCC is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), SFCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes. For additional jobs apply at https://jobs.sfcc.edu For more than 35 years, Santa Fe Community College has been the gateway to success for individuals and the community by providing affordable, high-quality educational programs that serve the social, cultural, technological and economic needs of a diverse community. SFCC is designated a Best for Vets and a Military Friendly school. The college serves more than 13,000 students per year in its credit, noncredit and adult programs. For further information, call 505-428-1000. Follow us: Facebook, Twitter, LinkedIn. Our Mission and Strategic Plan Empower Students, Strengthen Community. Empoderar a los estudiantes, fortalecer a la comunidad. SFCC values the strengths and contributions across all backgrounds, cultures, and identities and commits to examining and addressing systemic biases to deliver respect, equity, and access for all. SFCC valora la fortaleza y contribuciones por parte de todos los orígenes, culturas e identidades y se compromete a examinar y abordar prejuicios sistémicos para brindar respeto, equidad y acceso a todos.