Administrative Associate

Position Title: Administrative Associate Position Type: Regular Hiring Range: $28.03 - $33.65 per hour; commensurate with experience Pay Frequency: Hourly Position Type: Regular Salary Range: $28.03 - $33.65 per hour; commensurate with experience Pay Frequency: Hourly Position Purpose: To provide accurate, timely, courteous service and administrative support to the Chief Investment Office and internal and external clients and constituents. Together this will help expand Investment Office productivity, as well as strengthen the implementation of the Office's mission and key goals. Primary Function: Provide administrative support to the Chief Investment Officer and professional staff by helping to formulate action plans to execute existing strategies and priorities. Perform delegated responsibilities with appropriate independence and discretion. Continuously examine administrative effectiveness and seek improved procedures. I. Essential Duties and Responsibilities A. Provide day-to-day management and maintenance of the Investment Office B. Help maintain focus on highest priority objectives C. Establish or refine systematic methods for attainment of Investment Office goals D. Demonstrate strong interpersonal skills and build relationships based on dependability and honesty E. Manage day-to-day operations details (e.g. capital calls, document retention, audit-related procedures) and communications with the SCU Treasurer's Office, bank custodian and investment managers F. Assist Chief Investment Officer with non-SCU Boards, Investment Committees and projects, as needed II. Specific Responsibilities A. Provide general office support to the Chief Investment Officer and professional staff, requiring knowledge of department requirements and university policies and procedures B. Great public and refer them to appropriate staff members, answer phone, route calls, and take messages C. May be responsible for arranging length complex meetings or events involving a number of participants from outside the university. Arragne routine travel, schedules and parking D. Prepare and manage correspondence, reports and documents E. Maintain Investment Office filing systems, mailing lists and staff involvement database F. Assist with completion of necessary reports G. Agenda management: coordinate travel, meeting and lodging accommodations for staff H. Develop and maintain good working relationships with all relevant boards, agencies and authorities I. Hire, train and supervise student assistants J. Assist with special projects for the Investment Office Staff III. Qualifications 1. Bachelor's degree preferred 2. Minimum 3 years of relevant experience in administrative support role. 3. Significant prior Administrative Associate experience 4. Comfortable with the Jesuit educational mission 5. Good working knowledge of Microsoft Word, Excel, and Access; PeopleSoft financial management software; and ability and willingness to learn new computer applications 6. Show initiative in resolving issues and solving problems 7. Ability to exercise judgment and maintain confidentiality on a wide spectrum of topics and issues for which discretion is required 8. Presents polished, professional demeanor in working with staff, internal and external stakeholders, as well as Investment office staff 9. Ability to multi-task in a fast paced environment, calmly and confidently 9. High energy and demonstrated ability to work independently and in a team environment 10. Ability to work non-traditional hours 11. Highly organized, attention to detail, multitask and communicate effectively EEO Statement Santa Clara University is an equal opportunity employer. For a complete copy of Santa Clara Universitys equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/ Title IX of the Education Amendments of 1972 Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR). Clery Notice of Availability Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences. Americans with Disabilities Act Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu. Telecommute Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states. Santa Clara University is a comprehensive Jesuit, Catholic university located in Californias Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus masters, Ph.D., and law degrees. Santa Clara University does not sponsor work visas for staff positions. If hired, as a condition of employment with the University, individuals must provide verification of their identity and eligibility to work in the United States. Santa Clara University offers a comprehensive benefits package for benefit eligible employees with programs and resources designed to promote and sustain personal health care, well-being, and the financial objectives of our employees and families. Visit our benefits page for more information.