Executive Office Administrator (EOA)

Executive Office Administrator (EOA) Company: The Boeing Company Boeing Information Digital Technology & Security (IDT&S) is currently seeking an Executive Office Administrator (EOA) in Ridley Park, PA; Berkeley, MO; North Charleston, SC; Plano, TX; or Seattle, WA to support executives within the Enterprise AI & Data (EAI&D) organization. The successful candidate will support the Enterprise AI & Data (EAI&D) Leadership Team by managing calendars for 3 directors; coordinating domestic travel and reconciling expenses reports; prioritizing meetings to support the rhythm of business; coordinating with other senior executive offices across Boeing; scheduling conference rooms and coordinating meeting logistics; coordinating internal and external event logistics; handling procurement invoices and other responsibilities to support the group. The EOA will work in a fast paced and dynamic environment and must have strong interpersonal, organizational, collaborative, and time management skills. As the EOA, you will need to be available for east coast hours no matter the location you are in. Position Responsibilities: Prioritizes actions and proactively anticipates needs and flow of the business to ensure a smooth operating rhythm with the assigned Directors Schedules meetings, and as directed critically emergent meetings with short notice Uses judgement and understanding of business to prioritize leader calendars Coordinates and processes domestic and international business travel arrangements, monitors travel logistics, generates expense reports, provides visibility of report status, and assists in reconciling corporate credit card charges and verifying payments to ensure timely and accurate reimbursement Tracks and maintains information relevant to organizational operations and schedules which may include staff meeting notes and action items Plans and implements logistics for senior executive-level internal and external events Processes and screens incoming and outgoing communications to ensure proper dissemination of information Communicates a wide variety of information with multiple audiences, both verbally and in writing Tracks and maintains designated conference room schedules for availability and efficient use of resources Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources, such as office supplies Assists with onboarding of contractors and employees in support of organizational needs Basic Qualifications (Required Skills/Experience): 3+ years of experience as an Office Administrator supporting an Executive Leader 3+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members 3+ years of experience managing executive schedules and calendars using Microsoft Outlook across multiple time zones 3+ years of experience supporting and engaging with executives and their leadership teams to coordinate priority needs, support internal and external events, and provide effective travel arrangements 3+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint Preferred Qualifications (Desired Skills/Experience): Bachelors degree or higher 3+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges 3+ years of experience in a role which required strong interpersonal and communication skills Experience leveraging technology and business applications to manage and interpret data relevant to responsibilities for problem identification and resolution Experience using collaboration tools (e.g., Microsoft Teams) Experience building positive relationships with peers and leaders, collaborating effectively, and communicating clearly Experience acting as a liaison between executives and their support staff to ensure proper coordination and communication Conflict of Interest: Successful candidates for this job must satisfy the Companys Conflict of Interest (COI) assessment process. Drug Free Workplace: Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. Pay & Benefits: At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements. Pay is based upon candidate experience and qualifications, as well as market and business considerations. Summary pay range: $59,500 $86,250 Language Requirements: Not Applicable Education: Not Applicable Relocation: Relocation assistance is not a negotiable benefit for this position. Export Control Requirement: This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a U.S. Person as defined by 22 C.F.R. §120.62 is required. U.S. Person includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee. Safety Sensitive: This is not a Safety Sensitive Position. Security Clearance: This position does not require a Security Clearance. Visa Sponsorship: Employer will not sponsor applicants for employment visa status. Contingent Upon Award Program This position is not contingent upon program award Shift: Shift 1 (United States of America) Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. EEO is the law Boeing EEO Policy Request an Accommodation Applicant Privacy Boeing Participates in E Verify E-Verify (English) E-Verify (Spanish) Right to Work Statement Right to Work (English) Right to Work (Spanish) You can do work that enables all of humanity to take flight. 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