Administrative Assistant

MSIG USA continues to grow! Company Overview: MSIG USA is the US-based subsidiary of MS&AD Insurance Group Holdings, Inc., one of the worlds top P&C carriers and a global Class 15 insurer, with A+ ratings and a reach that spans 40+ countries and regions. Leveraging our 350-year heritage, MSIG USA brings the financial strength, expertise, and global footprint to offer commercial insurance solutions that address your businesss unique risks. Summary/Job Purpose: Provide administrative support to ensure efficient operation of the Chicago office. This role will support members of the leadership team and involve a variety of tasks including managing travel arrangements, processing invoices, scheduling meetings, and taking notes during meetings. Essential Functions: Coordinate and book travel arrangements for executives and team members, including flights, accommodations, and transportation. Process payment requests for invoices accurately and in a timely manner, ensuring adherence to company policies and procedures. Manage calendars and schedule appointments, meetings, and conferences, optimizing time efficiency for all parties involved. Participate in the self-audit process by setting up the audits and running reports for management. Take comprehensive and accurate notes during meetings, ensuring key points and action items are captured and communicated effectively. Prepare and distribute correspondence, memos, reports, and presentations as needed. Assist with special projects and tasks as assigned, demonstrating flexibility and adaptability in a fast-paced environment. Education and Experience Required: Diploma/Degree & Experience Bachelors degree, preferred. 5+ years administrative experience Experience providing administrative support to executives within a corporate environment. Must be professional, self-motivated, flexible, open to growth and challenges and a proven team player Ability to multi-task in a fast-paced dynamic environment while demonstrating a resourceful, positive attitude and a superior work ethic Excellent attention to detail and highly organized and able to successfully handle simultaneous priorities, with speed and accuracy A strong sense of personal integrity; able to maintain confidentiality and handle highly sensitive information; demonstrate good judgment and decision-making Professional and articulate communication skills; able to seamlessly interact with experienced professionals. Ability to remain calm and professional under pressure Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities, anticipate and solve problems, and take initiative Salary Range: $75,000 - $100,000.00 The salary range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement. When determining exact compensation, several factors may be considered as applicable (e.g., years of relevant experience, education, skills, budget, and internal equity). Work Schedule: Must work physically in our Chicago office Monday - Friday. It's an exciting time for our company and a great opportunity to join a financially sound and growing global insurance group! It is the policy of MSIG USA to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, MSIG USA will provide reasonable accommodations for qualified individuals with disabilities. Each employee plays an important role which contributes directly to the success and continued growth of MSIG. MSIG Holdings (U.S.A.), Inc. (MSIG) is a wholly owned subsidiary of the MS & AD Insurance Group Holdings, Inc. one of the top ten property-casualty insurance groups world-wide. Our Group has capital in excess of $25 Billion, operations in more than 40 countries and nearly 40,000 personnel located globally. MSIG in the U.S. is comprised of three insurance companies with licenses in all fifty states as well as Puerto Rico and the District of Columbia. These companies and five other subsidiaries, deliver state of the art risk financing programs, insurance products, risk engineering and claims management services that enable our clients to effectively and efficiently manage their risks. Our insurance companies share the A.M Bests A+ XV Rating and Standard & Poors A+ Rating of our Japan-based parent. Our clientele runs the gamut from small and mid-sized, sole-proprietorships, partnerships and corporations, up to some of the largest and most sophisticated multinational corporations operating in the U.S. and globally. The vast majority of clients seek our support related to Commercial Lines insurance products including Commercial Property and Liability Insurance products. However, through our subsidiary Seven Hills Insurance Agency, LLC. we are able to provide Personal Lines Insurance products including homeowners, renters, automobile, etc. Specialties: All Risk Property, Commercial Liability, Automobile, Workers Compensation, Management Liability, Marine, Excess & Umbrella, Claims Management, Risk Engineering services, etc. Don't see the dream job you are looking for? Click "Get Started" below to drop off your contact information and resume and we will reach out to you if we find the perfect fit.