Job Description The Role We are looking for an assistant to support an agent in our Music Touring Department. The ideal candidate should be motivated, interested in the concert booking space, quick-thinking and open to working in an environment where he/she is capable of performing administrative tasks in a fast-paced environment. Responsibilities Provide direct administrative support including: heavy scheduling/calendar maintenance, book travel, manage call logs, and prepare expense reports Anticipate agents needs; proactively provide support and resources to ensure success Process incoming offers; issue, review, and track contracts; obtain current ticket counts and accurately update spreadsheets; clear radiuses; obtain avails and holds from venues; update itineraries; settle shows in CAAs system Serve as point of contact for clients, agents/executives, and other industry connections Other various projects and tasks as needed Maintain working knowledge of the music industry and best practices Qualifications 1+ years of providing administrative support in a fast-paced environment preferably within the music industry; booking experience is a plus Able to maintain organization and composure while anticipating needs in a high pressure situations with rapidly changing priorities Exceptional interpersonal, verbal, and written communication skills Deep understanding of the importance of maintaining a high level of discretion and confidentiality Strong follow-through and attention to detail Excellent Word, Excel, PowerPoint, and Outlook skills Service oriented with a strong desire to pitch in to help team members Excellent judgment with respect to representing CAA to buyers, business world, etc. BA/BS from an accredited University or College preferred Location Onsite in New York, NY Compensation The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more. Please provide complete and legible information. An incomplete application may affect your consideration for employment. Creative Artists Agency, LLC (the Company) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employees or their dependents reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law. The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address. The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities. CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. Creative Artists Agency (CAA), is the worlds leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.
