Administrative Assistant

Job Posting Title Administrative Assistant Agency 292 DEPT. OF ENVIRONMENTAL QUALITY Supervisory Organization Environmental QualityECLS Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Hiring Rate: Level I - $47,216.00 Job Description This position is located in the Environmental Complaints and Local Services Division - Complaints, Spills, and Emergency Response Section in Oklahoma City. All applicants must be able to pass a background check and must be able to legally work within the United States. DEQ does not allow sponsorship for those on a H1B visa. This position requires in-office work Monday - Friday. There is no remote work allowed. Application Requirements All applicants must upload a resume, references and transcript (if applicable) to be considered for this position. Basic Purpose This position is a primary enforcement officer for the division. The general functions and responsibilities of this position are as follows: Administer, process, monitor, and update enforcement and collections cases. Answer the complaints hotline. Fulfill records requests. Assist with division and agency Emergency Response efforts and programs. Typical Functions Administer, process, monitor, and update enforcement cases. Review Enforcement information and draft legal documents. Ensure all supporting documentation and information is consistent. Drafts should be technically, legally, and grammatically sound. Work with managers, attorneys, and other legal staff to make recommended changes to enforcement documents before finalization. Handle correspondence with complainants and responsible parties as enforcement proceeds. Mail, file, and distribute enforcement documents and track receipt notifications and certificates of delivery. Provide reports Enter updates into appropriate databases. Update procedures. Administer, process, monitor, and maintain collections. Ensure database is current with enforcement case fees and fines information. Ensure new collection accounts are added to the Oklahoma Tax Commission (OTC) Warrant Intercept process and monitor funds releases from OTC for payment. Provide reports. Mail all invoices, letters, collection letters, and other documentation, as required. Track all payment plans and ensure accounts stay current. Update procedures. Answer the complaints hotline. Answer the complaints phone, as needed. Responsible for your intakes and data entry of complete complaint information. Obtain complaint information from citizens in a courteous and helpful manner. Use Google Earth, DEQ's GIS data viewer, or other software to determine physical location of complaint and update records. Assist in updating procedures. Fulfill records requests and provide documentation to requesters. Search all historical complaint records when a request is received. Provide requested information to requestors. Assist in updating procedures. Assist with division and agency Emergency Response efforts and programs. Enter assigned data and updates into appropriate databases. Provide reports to Division and Agency managers, as needed. Assist in updating procedures. Education and Experience Level I - bachelors degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience. Benefits Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually. A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. Not all applicants will receive an interview. If you are selected to be interviewed, you will be notified by email. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment. Visit the webpage for additional details and information on how to apply.