Business Operations Administrator | Denver Mayor's Office

About Our Job With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive, and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver. Application Deadline This position is expected to stay open until 11:59PM on Wednesday, January 21. Please submit your application as soon as possible and no later Wednesday, January 21 at 11:59 PM. What We Offer The City and County of Denver offers competitive pay commensurate with education and experience. The hiring salary range for this position is $60,064/year - $80,000/year, based on experience . We also offer generous benefits for full-time employees, which include, but are not limited to: A guaranteed life-long monthly pension, once vested after 5 years of service 457B Retirement Plan 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year Competitive medical, dental and vision plans effective within 1 month of start date Find out more about the benefits we offer our employees to find balance and build a mile high career. Location The Mayors Office does not operate remotely, and this position is an in-person role. We believe collaboration, responsiveness, and trust are strengthened through in-person work. In this position you can expect to work on-site, primarily at the Denver City and County Building (1437 Bannock Street) in downtown Denver. About Us The Mayors Office of the City and County of Denver is dedicated to serving the residents, businesses, and visitors of our vibrant city. Under the leadership of the Mayor, the office works to implement policies, programs, and initiatives that enhance the quality of life for all Denverites. Through collaboration with city agencies, community organizations, and stakeholders, the Mayors Office strives to create a more inclusive, innovative, and sustainable future for Denver. Learn more about the Mayors Office, featured projects, priorities, Denvers Citywide Goals, and more on the Mayors Office webpage. What Youll Do The Business Operations Administrator (BOA) provides high-level administrative, operational, and coordination support to several senior leaders within the Mayors Office. Sitting at the center of the organization, the BOA ensures the smooth, efficient, and strategic functioning of the Mayors leadership team by managing day-to-day priorities, facilitating information flow, and supporting aligned, timely execution across multiple portfolios. Key responsibilities of a Business Operations Administrator include, but are not limited to: Administrative & Executive Support Provide high-level administrative support to senior leaders, including the Chief Strategy Officer, Chief Projects Officer, and Deputy Chief of Staff Manage complex calendars, coordinate meetings, and align scheduling with strategic priorities Draft, edit, and proofread correspondence, briefing materials, and talking points. Coordinate travel, reimbursements, procurement, and expense processing Operational Coordination Serve as a central point of contact for senior staff, triaging inquiries and ensuring timely follow-up Prepare and coordinate briefing materials, meeting agendas, notes, and action summaries Support project tracking, workflow management, deadlines, and documentation across multiple portfolios Stakeholder Engagement Act as a professional point of contact for city agencies, elected officials, community partners, and the public Coordinate with departments to gather information, track requests, and support cross-functional alignment Assist with logistics and coordination for meetings, events, and public-facing activities Process & Systems Support Maintain and improve administrative systems, including digital filing, workflow tools, and project trackers Support office-wide process improvements and system implementation What Youll Bring The ideal candidate for the Business Operations Administrator position in the Mayors Office is a highly ethical, politically aware, and detail-oriented professional who thrives in high-pressure environments. They possess strong emotional intelligence, excellent problem-solving skills, and the ability to navigate complex government structures with diplomacy and professionalism. With a deep understanding of municipal government and government relations, they can handle sensitive information with discretion while maintaining flexibility and reliability. This individual is a master multi-tasker and committed to upholding the highest standards of integrity, confidentiality, and service to Denvers residents. In addition, our ideal candidate has some or all the following experience, skills, and characteristics: Experience supporting senior executives in government, politics, or the public sector Strong project management skills and ability to navigate complex workflows Familiarity with Denvers civic landscape, government structure, and key community stakeholders Strong written and verbal communication with sound judgment and discretion Exceptional organization and ability to manage multiple priorities in a fast-paced environment Proficiency with Microsoft Office and collaboration tools (Teams, SharePoint) Proactive, detail-oriented, and adaptable, with a solution-focused mindset; able to remain calm under pressure amid shifting timelines and priorities Professionalism, political awareness, and ability to build effective working relationships across departments Required Minimum Qualifications Education Requirement: Bachelor's Degree Experience Requirement: Three (3) years of experience administering business operations or operational programs and/or assisting professional/management staff with administrative or operational functions. Education and Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post high school education. Additional appropriate education may be substituted for the minimum experience License/Certification Requirement: None About Everything Else Job Profile CA2379 Business Operations Administrator To view the full job profile including position specifications, physical demands, and probationary period, click here. Position Type Unlimited Position Salary Range $60,064.00 - $99,105.00 Target Pay $60,064/year - $80,000/year, based on experience Agency Mayor's Office Redeployment during Citywide Emergencies City and County of Denver employees may be re-deployed to work in other capacities in their own agencies or in other city agencies to support core functions of the city during a citywide emergency declared by the Mayor. The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact Jobs@Denvergov.org with three business days notice. Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S. For information about right to work, click here for English or here for Spanish.