Office Assistant I

The Department of Anesthesiology provides state-of-the-art care supporting USC surgical, pain and critical care patients. Behind the success of the Departments clinical service is a unique and highly talented administrative team. USC Department of Anesthesiology is seeking an Office Assistant. Working directly under the supervision of the Office Manager, the Office Assistant is responsible for supporting daily administrative operations and front desk activities. Key duties include greeting visitors, managing the departments main phone line, processing reimbursements for faculty, trainees, and staff, handling accounts payable transactions, and assisting faculty with various ad hoc administrative requests. The successful candidate will be motivated, pro-active, resourceful, and detail-oriented. The position requires excellent organizational and communication skills with the ability to be decisive and adaptable. Candidates should have experience with performing administrative duties, demonstrate professional etiquette in both verbal and written communications, and possess proficiency in Microsoft Word, Excel, and Outlook. Essential job duties include, but are not limited to: Assist the Departments faculty and staff in providing general administrative support; Create and process purchase orders, invoices, internal requisitions, and reimbursements; Provide general front office support: greeting guests, answering Department main phone line, receiving and disbursing incoming and outgoing mail and faxes; Process clinical access forms for onboarding faculty; Assist with Medical Student didactics; Facilitate ordering services and supplies; Manage faculty parking and badge access; and Support other special projects as needed. Required Qualifications: High School Degree or equivalent Minimum 1 year administrative office experience Preferred Qualifications: 2 years of administrative experience; Bachelors Degree Experience in a complex medical setting encouraged; Excellent communication skills both written and verbal; Demonstrated affinity for diplomacy and the ability to cultivate and maintain relationships at all levels; Practices a high level of integrity and honesty in maintaining confidentiality; Ability to multi-task effectively and demonstrate strong organizational skills; Sound judgment and decision making; A cooperative and team-oriented attitude; Effective facilitator in various settings. Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. This position is 100% on-site and employee must report to work at the USC Health Science Campus in Los Angeles, CA. Work hours may be subject to change depending on business needs. The hourly rate range for this position is $21.00 - $24.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Minimum Education: High school or equivalent, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: General office experience and proficiency in the following: data entry, typing/wordprocessing, filing, and basic math skills for assigned business tasks. Needs to operate varied office equipment. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USCs Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$148626.htmld USC is a leading private research university located in the heart of downtown Los Angeles a global center for arts, technology and international business. As the largest private employer in the city responsible for more than $5 billion annually in economic activity in the region we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work. Application help If you need assistance during the application process, see our application help. (If you already work for USC, see Your USC career.) At any point you may also contact our HR Service Center for help at (213) 821-8100 or uschr@usc.edu. Don't see the dream job you are looking for? Drop off your contact information and resume and we will reach out to you if we find the perfect fit!