Administrative Assistant 2

Job Description Harborview Medical Center - Environmental Services Department has an outstanding opportunity for an Administrative Assistant 2. WORK SCHEUDLE 100% FTE (40 hours per week) Day Shift DEPARTMENT DESCRIPTION The Environmental Services & Linen department supports a clean, safe, and welcoming environment across UW facilities. We collaborate with various stakeholders and prioritize high standards, professionalism, and customer service in all aspects of our work. POSITION HIGHLIGHTS Assist with recruitment, interviewing, hiring, and onboarding processes across EVS and Linen departments. Serve as a professional liaison between hiring managers, staff, UW Human Resources, job candidates, and third-party partners. Create and implement streamlined procedures to enhance recruitment and HR operations. Educate team members on HR policies, systems, and best practices. Handle sensitive information and situations with professionalism, tact, and appropriate escalation. Strong organizational abilities, task and issue tracking, excellent communication (verbal and written), adaptability, and problem-solving. PRIMARY JOB RESPONSIBILITIES Monitor requisition submissions through leadership and Workday; follow up with managers, directors, and HR to ensure progress. Maintain visibility into requisition stages using Workday; ensure timely movement through approval processes. Confirm approved postings in Workday and manage internal postings to meet compliance requirements. Maintain and update third-party job listings; coordinate interview requests and troubleshoot site issues with vendors. Retrieve and distribute candidate resumes from Workbench and HR; ensure hiring supervisors receive timely applicant info. Track interview progress across departments to maintain momentum and support timely hiring decisions. Communicate offers to select candidates, assist with Workday setup, background checks, and ensure HR is informed. Track offers acceptance and background status; guide candidates through next steps in the hiring process. Submit access requests and coordinate departmental orientation for new hires. Monitor and follow up on onboarding tasks and compliance requirements with new employees and supervisors. Provide guidance on HR and departmental policies; escalate and route staffing issues as needed. Support hiring documentation, event coordination, external partnerships, and maintain tools/materials for recruitment; may lead others or perform additional admin duties. REQUIREMENTS High School Diploma or GED Two years of office or administrative support experience An equivalent combination of education and experience may substitute for stated requirements ABOUT HARBORVIEW MEDICAL CENTER As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care. Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region. Challenge. Collaboration. Compassion. ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER UW Medicine is Washingtons only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicines mission is to improve the health of the publicby advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrows physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. Join our mission to make life healthier for everyone in our community. Compensation, Benefits and Position Details Pay Range Minimum: $44,256.00 annual Pay Range Maximum: $57,480.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: SEIU Local 925 Nonsupervisory About the UW Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is proud to be an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as custodian, nursing or manager) to explore available opportunities. To find temporary opportunities, enter temporary in the search box. 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