Senior Administrative Associate

Job TitleSenior Administrative Associate Agency Texas A&M University System Offices Department General Counsel Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, nine state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond. The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance. Salary: $16.04 - $25.75 per hour commensurate with experience. Job Description Summary: This position will be responsible for providing support to attorneys in the Office of General Counsel with an emphasis on providing assistance with Outside Counsel contract administration process, as well as, serves as backup for bankruptcy, collections and write-off matters. Responsibilities: - Manage documents and all administrative duties for outside counsel related matters, including but not limited to website maintenance, intake, tracking, reporting, reviewing & processing invoices, electronic submission of requests to retain outside counsel, amendments and required forms through the Office of Attorney General Community Management System; work directly with The Office of the Attorney General, outside counsel firms, system offices, agencies and university officials on outside counsel matters; ensure compliance with outside counsel guidelines, policies, requirements and procedures; assist in request for qualification process for outside counsel. - Serve as backup for the bankruptcy, collections and write-off administration processes, which includes management of documents and all administrative duties for bankruptcy, collections and write-off matters, including but not limited to intake, tracking, reporting and reviewing pending bankruptcy, collections and write-offs for assigned attorneys. - Review incoming correspondence for responses required, deadline dates, scheduling of meetings, etc. - Prepare standard letters and forms and draft routine correspondence. - Prepares draft significant matter reports. - Finalize attorneys' correspondence, legal opinions, contracts, reports and other legal documents. - Prepare responses to subpoenas. - Maintain detailed database file on each active file, including all incoming and outgoing correspondence. - Maintain attorneys' calendar, schedule appointments, and coordinate meetings. - Coordinate attorneys' travel arrangements, prepare travel and leave forms, and submit expenses for attorneys' reimbursement. - Answer telephone, direct requests and/or take messages. - Prepare conference rooms and setup for meetings. - Greet clients/visitors. - Other duties as assigned. Education and Experience: - High school diploma or equivalent combination of education and experience. - Six years of related experience. Knowledge, Skills and Abilities: -Knowledge of word processing, spreadsheet, database, and presentation applications. - Interpersonal and communication skills. - Planning and organization skills. - Ability to multitask and work cooperatively with others. Other Requirements: This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Thank you for your interest in employment with System Offices within The Texas A&M University System. Working for System Offices means that you would be a part of a team that provides leadership and services to The Texas A&M University System's twelve universities, eight state agencies, a comprehensive health science center, and the RELLIS campus. The System Offices is headquartered in the Moore-Connally Building in College Station, Texas. However, positions are also available in other locations and are varied. So, whether you are looking for an executive, professional, technical or support position, we invite you to consider becoming part of System Offices! If you have questions, please contact us at (979) 458-6169 or email SystemOfficesEmployment@tamus.edu. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer. If you need assistance in applying for this job, please contact (979) 458-6169. Moore/Connally Building 301 Tarrow Street College Station, Texas 77840 https://goo.gl/maps/bm83p System Office has departments in other locations in the Bryan/College Station area as well as in Austin, TX and Washington D.C.