Library Administrative Coordinator

Job Description Join the Indian River State College Team Exceptional Benefits Await You! At Indian River State College, youll do more than just build a careeryoull have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance. Comprehensive Health Coverage We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources. We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage) Retirement Plans for a Secure Future Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans. Generous Paid Time Off Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated. Employee Discounts: Enjoy exclusive discounts on various services, including tickets to popular attractions in the area. Professional Growth Opportunities Build your career with purpose by engaging in meaningful projects and professional development opportunities. Indian River State College provides the tools and support needed to help you reach your full potential. Join Our Team as Library Administrative Coordinator Are you organized, service-oriented, and enjoy being part of a collaborative team? The Miley Library is looking for a Public Services Coordinator who thrives in a dynamic environment and enjoys supporting students, faculty, staff, and community members. In this role, youll support the Dean of Learning Resources and help lead the librarys public service operations. Youll coordinate front desk coverage, assist with budgeting and purchasing tasks, help plan service initiatives, and provide hands-on support to library patrons. If youre someone who enjoys both behind-the-scenes organization and front-facing customer service, this role offers the best of both worlds. JOB SUMMARY: Under general supervision, this position coordinates efficient public services at the Miley Library. Duties include: providing administrative support for Learning Resources, such as budgeting and record maintenance; submitting orders, managing materials and supplies, and providing high quality customer service to library patrons including students, staff, faculty, and community members. SPECIFIC DUTIES AND RESPONSIBILITIES: Provides support to the Dean in the supervision of the public services staff, including staff training, scheduling public service desk shifts, developing new procedures to improve customer service, resolving escalated customer issues, and motivating library staff to meet goals (25%) Collaborates with faculty librarians and the Dean to develop and implement public service projects and programming. (20%) Serves as a part of the College library public service team, which includes providing excellent customer service to all library patrons and assisting students with basic technology questions. (15%) Provides budgetary and purchasing support to the Learning Resource Division, which includes preparing library budget requests; verifying procurement card transactions; creating requisitions; preparing spend authorizations and expense reports; managing purchase orders and encumbrance balances; reconciling accounts; preparing library invoices for payment approval; and entering transactions into Workday, among other tasks. (20%) Collects data and prepares reports on library/learning resources usage. (10%) Completes all other duties and responsibilities as assigned. (10%) QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS: Associate degree from an accredited institution; Exceptional customer service, time management, organizational, and interpersonal skills; Knowledge of standard budgeting, purchasing, and receiving procedures. Knowledge of library operations and library resources. Understanding of FERPA, HIPPA, and other laws and college policies requiring confidentiality. Proven knowledge of Microsoft Office and Windows-based computer applications; knowledge of applications including computer applications used by the College and the library. Ability to be accurate, pay attention to details, be self-motivated, make decisions, be diplomatic, work independently as well as with others, and use sound judgement. This position includes some night and weekend shifts, as scheduled. PHYSICAL DEMANDS: This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines, such as, copier, fax, calculator, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College. ADDITIONAL EXPECTATIONS: Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an at-will basis. This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice. Classification Staff Supervisory No FLSA Exempt Yes Employment Type Regular Compensation and Application Deadline Pay range starts at: $41,752.64. All salary calculations start at the minimum salary and will be based on candidate's education and experience | Open until filled. Indian River State College serves Floridas Treasure Coast as the four-county regions premier provider of post-secondary education. A comprehensive public institution, IRSC offers short-term career training, two-year Associate Degrees and Bachelors Degree programs. The Colleges combination of quality, affordability and convenience attracts more than 30,000 students annually. Every aspect of IRSC is focused on helping students succeed. We appreciate your interest in IRSC and thank you for considering IRSC as your career choice. IRSC EEO/Equal Access Policy Indian River State College is an equal opportunity/equal access institution. It is the policy of the District Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the College) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status, or genetic information. For instructions on how to apply, please click here.