Administrative Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Under the general direction of the Electric Business Operations Program Manager, this position provides complex and confidential administrative support to the Electric Utility of the City of Georgetown. Responsibilities include scheduling internal meetings, assisting with project management, supporting departmental budget activities, reviewing and processing invoices, handling mail, coordinating and preparing for public and staff meetings, drafting correspondence, and resolving complex complaints and issues. This position may also supervise assigned staff. Work is performed with broad latitude for exercising initiative and independent judgment. Applicants are required to submit a resume. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Provides appropriate information to the public and department heads. Handles and/or screens supervisors correspondence, e-mails, and calls. Conducts research activities and projects as assigned. May serve as staff liaison for various boards, commissions, or corporations, essential functions include, preparing meeting materials; coordinating, preparing and posting all agendas according to the Open Meetings Act; preparing minutes for approval; serves as Secretary of Record maintaining official, accurate records and minutes of meetings and actions; coordinates board actins for City Council meetings; prepares packet for actions moving to City Council; coordinates communicating between Staff and Board members; composes, drafts and edits correspondence. Communicates with other City officials and department heads as requested by manager. Schedules calendar events as needed, organizes meetings, tracks projects, correspondence, or complaints assigned to other department heads for response. Approves purchase order and other items specifically delegated by the manager. Coordinates work activities with other City departments. Maintains, updates, reviews, and researches files, records, and databases. Assists in policy and procedure, budget, and contract development. Prepares travel and training authorizations and requisitions; creates expense reports for travel. Reconciles credit card statements, and invoices and prepares them for accounts payable. May oversee and assist staff with technical and administrative support duties in the daily operation and management of the office. Maintains records, ensuring that all records are retained, stored, and destroyed in accordance with the Texas State Library Schedules and the Department/Division Records Retention Plan. Performs other duties as assigned. MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines High School diploma or equivalent. Three (3) years of full-time office experience, including secretarial or accounting experience. OR Any combination of experience and training that provides the required knowledge, skills and abilities. Sixty (60) semester hours from an accredited college or university is preferred. Knowledge of: Business administration and advanced administrative support practices and procedures. Public relations and customer service practices and procedures. Research, analysis, interpretation, and report development of complex administrative issues including legal, financial and survey data. City management policies and procedures. Applicable rules, regulations and policies. Related legislative and legal practices and procedures. Skill in: Communicating effectively, both orally and in writing. Handling high level administrative issues. Analyzing and solving work-related problems. Composing, reviewing, and editing technical documents, materials, and reports. Establishing and maintaining effective working relationships. Supervising and delegating working. Using office equipment, including computer and various software programs. Preparing, editing, and developing responses to politically sensitive or confidential correspondence. Prioritizing, tracking, and managing multiple projects, assignments and duties Resolving customer complaints and concerns. Interpreting and explaining policies and procedures. Developing and recommending new methods or courses of action to solve problems. LICENSES AND CERTIFICATION REQUIREMENTS Valid Class "C" Texas drivers license required. Out-of-state license holders must have a valid license and provide a three-year driving history. Notary Public or must become a Notary Public within six (6) months of date of hire. PHYSICAL DEMANDS AND WORKING ENVIRONMENT Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, crouching, bending, vision, hearing, talking, use of foot controls * This position does not qualify for telecommuting. * Hiring Range: $21.26 - $26.63, hourly #LoveWhereYouWork! Check out the benefits of working with us here. Regular-Full time If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! The City of Georgetown, Texas is a municipality of 106,000 (census estimate for 2024) located 30 miles north of Austin along I-35. The City can be best characterized by its educated, engaged citizens, its award-winning parks and trails, and its ability to maintain a cohesive, smaller-town feel despite its amazing growth. Our organization's culture is driven by its 5 core values of: Trust, Communication, Teamwork, Professionalism, and Work-Life Balance. The City of Georgetown is an equal opportunity employer. Offers of employment with the City of Georgetown is contingent upon: Proof of education, certification(s) and experience as listed on the employment application based on the job posting requirements. Satisfactory results from a pre-employment drug screening, criminal history background and driving record check. Legal authorization to work in the United States without sponsorship. * *The City of Georgetown confirms verification of employment using E-Verify. E-Verify checks the information against records held by the Social Security Administration (SSA) and the Department of Homeland Security (DHS) to confirm whether the employee is legally eligible to work in the U.S. For more information about the City of Georgetown, visit our website at https://www.georgetowntexas.gov